Alberta Rose Awards Guidelines (revised March 2004)

1.0 Purpose
The Alberta Rose Award is to officially recognize excellence, dedication and outstanding achievement by dancers, callers and leaders in the Province of Alberta.

2.0 Categories
There is only one category for this Award.

3.0 Eligibility
Nominations may be individuals or couples and must have been active in the Square dance movement for at least 10 years. Currently active or retired dancers, callers or leaders are eligible if they have made an outstanding contribution within the scope of Square dancing beyond the club level. Nominations for posthumous awards will also be considered.

4.0 Nominations
Any individual, Club or association may nominate a candidate and forward the application to the next highest organizational level for their support and endorsement. Nominations sent to the Federation Secretary must be reviewed and endorsed by the Association except in those areas where there is no organized Association. The deadline for receipt by Federation is JANUARY 15. Copies of all applications should be made and sent to all directors of Alberta Square and Round Dance Federation one month prior to the March meeting for directors perusal.

5.0 Selection
The annual selection of the Alberta Rose Award recipients will be made by the Federation Board of Directors at their MARCH meeting. This part of the meeting shall be held in camera with the Association Directors speaking for or against the nominees with an opportunity for other Directors to question the merits of the application. A motion to approve each application on an individual basis will be done by the Federation Board of Directors. Applications not accepted for awards shall be destroyed forthwith.

To maintain the prestige of the Awards, all information relating to the discussion shall remain confidential and shall not be made public by any member of the Board of Directors or by Association executives.

6.0 Award
The tangible award itself shall be provided by the Federation and includes:
1. A certificate with appropriate art work and inscribed as follows:

"Alberta Square and Round Dance Federation
        Proudly presents this
              Alberta Rose Award
                     To (Couple or individual's name)"

"The Alberta Rose Award is to officially recognize excellence, dedication and outstanding achievement by dancers, callers and leaders in the Province of Alberta" and be signed by the President Couple of the Federation, and the date signed.
2. A Gentlemen's and Ladies pin bearing the following inscription "Alberta Square & Round Dance Federation" "Alberta Rose Award" The Alberta Rose will also be engraved on the pin.

7.0 Presentation
The Federation shall send or present the physical awards to the respective Association's Board of Directors delegate. The presentation of the award will be at a time and place determined by the Association. If no delegates are available then the Federation will appoint a couple to present the award.

8.0 Records
An Award file is the responsibility of the Federation Secretary who shall record the recipients name(s), date, resume, along with the name of the sponsoring Association and Club. This file shall be updated annually and passed onto succeeding Federation secretaries.

9.0 Funding
The entire cost of the awards shall be borne by the Alberta Square and Round Dance Federation

Application Form:
    A simple letter form to include the following:
    Pertinent demographic data
    The nominator
    A brief resume of the applicant's activities
    Comments and signature of the Association President or designee.

The date received by the Federation Secretary will be noted and copies of the applications or a summary of the applications will be made available to the Board of Directors for their review prior to the March meeting.